Secure by default
AES-256 at rest, TLS with forward secrecy in transit, malware scanning and watermarks.
We set up: MFA, IP limits, sharing defaultsXcellHost|Zoho WorkDrive for Enterprises
One governed home for company files, with the controls your auditors ask about.
Zoho WorkDrive gives teams shared Team Folders, co-editing and a desktop drive. We license it in INR, set up permissions, sharing rules, DLP and retention, connect sign-in to Microsoft Entra ID, and move your files from Google Drive, Dropbox, OneDrive or a file server.
- Team Folders and role-based access
- External sharing with passwords and expiry
- DLP scans and classification labels
- Retention, eDiscovery and holds
- SAML sign-in with Microsoft Entra ID
- Migration planned and validated by us
Roles appliedFinance Team Folder
01Team Folders and roles
Illustrative
From ₹140/mo WorkDrive
zoho.in India DC region
24×7 NOC & SOC
GST invoice in INR
ISO 27001 · 20000-1
Since 1999 Mumbai
Why enterprises pick WorkDrive
File storage that behaves like a records system. Without a second product.
Zoho positions WorkDrive for enterprises around five ideas. Here is what each one means in practice, and the part XcellHost sets up for you.
Built to scale
Pooled team storage that grows per user, up to 100 TB on Business, with SSO for large teams.
We set up: folder model, storage planWorkflows
No-code review and approval flows, data templates with custom metadata, webhooks and custom functions.
We set up: approval and archive flowsZia AI
Ask questions of a file, summarise documents and media, transcribe audio and video, find files faster.
We set up: AI service enablement and policyGovernance
Granular permissions, retention policies, eDiscovery holds, an audit trail and device control.
We set up: retention, DLP, audit reviewsAdmin console & governance
Decide who sees what. Prove it later.
These are the WorkDrive controls we configure on day one. Some depend on the edition; the plan picker below shows which.
Team Folders with roles at every level
Each department or project gets a Team Folder. Members get one of five roles, and sub-folders can be shared more narrowly than the parent, so a payroll folder inside Finance stays with HR and the CFO.
- Roles: Admin, Organizer, Editor, Commenter, Viewer
- Sub-folder access narrower than the Team Folder
- Unlimited version history; check-in and check-out locks
- Ownership transfer when people move or leave
Finance · Team FolderAdmin Finance headOrganizer Accounts leadEditor Accounts team (6)Viewer Statutory auditorSample folder model
Share outside the company, on your terms
Admins can switch off external sharing, limit who may create links, force passwords and expiry dates, and keep an allowlist of partner domains. Rules apply to the whole organisation or a single folder.
- Password and expiry on external links
- Allowlist of domains and users
- Guest users for clients and contractors, revocable anytime
- Text or logo watermarks on shared files
Share policy · LegalOn Password required7 days Default link expiry2 domains Partner allowlistOff Public linksSample policy
Find sensitive files before they leave
WorkDrive's data loss prevention scans files for sensitive content such as card numbers and personal data, using built-in detection, keyword and regex identifiers, and health-record detection. Matches can alert admins, restrict access or quarantine the file. Classification labels can limit sharing, copying, printing and downloads.
- Automatic and manual classification
- Regex identifiers we write for PAN, GSTIN and account formats*
- Admin alerts and quarantine
- Labels that restrict share, copy, print and download
DLP match · vendor-kyc.xlsxPAN pattern 214 cellsBank account 198 cellsAction Quarantined, admin alertedLabel Confidential · no downloadSample match
Keep what the law says, find it when asked
Set how long deleted files stay in Trash, apply custom retention policies, and use eDiscovery to search every user's and team's files by name, content and date. A hold keeps files, even deleted ones, past the retention period until the hold is lifted.
- Custom retention policies and Trash periods
- eDiscovery search by user, Team Folder, status and date
- Holds for legal matters and audits
- Exports up to 50 GB or 65,000 files, kept 7 days
Investigation · vendor disputeSearch "PO-2291" · 2024–2026Hold Procurement Team FolderExport 1.4 GB · 3,120 filesLog Every admin action recordedSample investigation
An activity record you can hand to an auditor
Activity reports log access, edits, shares, downloads, exports and deletions with timestamps. Zoho states the logs cannot be altered. Reports can be filtered, searched and exported for compliance reviews and legal discovery.
- Admin audit trail, exportable (Business)
- Access stats and activity timelines
- Reports on members, Team Folders and storage
- We review exports monthly on managed plans*
Activity · last hour10:02 · Q3-board-pack.pdf shared externally10:09 · 42 files downloaded by one user10:15 · Payroll folder role changed10:21 · Device sign-in from new IPSample events
Lose a laptop, not the files
The admin console lists every connected device with app, last access, IP address and location. Admins can block desktop or mobile sync, sign a device out, and remotely wipe offline files, for one user or a group. When someone leaves, their files move to a new owner.
- Device list with app, IP and location
- Remote wipe of offline files
- Ownership transfer at offboarding
- Biometric sign-in on mobile apps
Devices · R. MehtaLaptop TrueSync · Pune · 2 h agoWiped Phone · reported lostMoved 3,480 files → managerOff Sync for contractorsSample device record
Security, compliance & data location
Who protects what. Stated plainly.
WorkDrive runs on Zoho's cloud, so Zoho's controls and certifications cover the platform. XcellHost's certifications cover our own services: setup, migration and support.
Platform security, per Zoho
- AES-256 encryption at rest
- TLS with Perfect Forward Secrecy in transit
- Multi-factor authentication and strong-password rules
- SAML single sign-on through Zoho Accounts or Zoho Directory
- IP restrictions, IDS and IPS against DDoS
- Malware scanning with a warning before download
- Daily incremental and weekly full backups, replicated across data centres
Compliance Zoho cites
ISO/IEC 27001ISO/IEC 27017ISO/IEC 27018SOC 2 Type IIGDPRHIPAA
Listed on Zoho's trust page and WorkDrive enterprise page, checked 10 Nov 2026. These are Zoho's attestations, not XcellHost's. Zoho provides documentation on request for vendor assessments.
XcellHost, for our services
ISO 9001, 27001, 27017, 27018 and 20000-1 · SOC 2 Type I & II · MeitY empanelled · 24×7 NOC and SOC in Mumbai.
Data in India
WorkDrive is offered from nine Zoho data centre regions. Organisations signed up on the India region (zoho.in) are served from Zoho's Indian data centres; Zoho opened facilities in Mumbai and Chennai in 2018, per press reports at the time.
- We create new accounts on the India region
- Helps with DPDP Act data-location questions; your consent and retention processes still matter. DPDP platform →
- The region is fixed when the account is created. Check before you sign up.
Zia AI in WorkDrive · checked 10 Nov 2026
Ask the file, not a colleague. AI that stays inside the drive.
Zia features are switched on at team level by a Team Admin or Super Admin. Zoho states that AI processing stays within the customer's data boundary and customer content is not used to train models.
Ask questions on filesAnswers about a document, image or video, from the file preview.
SummariesDocuments, spreadsheets, presentations and media files.
TranscriptionAudio and video converted to text, then summarised.
Smart searchFull text, OCR on scans and images, and objects seen in images.
Write and translateDraft content, suggest comment wording, translate comments.
File suggestionsFiles surfaced from your work patterns before you search.
Zia HubsA content hub per team or process with cited answers; early access per Zoho.
MCP connectionWorkDrive actions from AI agents such as Claude, added in WorkDrive 6.0.
Apps, editors & integrations
Works where your people already work. Desktop, phone and browser.
Files open in Zoho's own editors or in Microsoft Office. A desktop drive keeps local disks free, and integrations connect WorkDrive to the rest of your stack.
TrueSync
A virtual drive on Windows, macOS and Linux. Files appear locally without downloading; mark folders for offline use. Also useful for bulk uploads from file servers.
Mobile apps
Offline access, camera scanning, alerts, biometric sign-in and remote wipe.
Writer, Sheet, Show
Zoho's office suite with real-time co-editing, comments and automatic versions. The Microsoft Office add-on and WorkDrive Genie let people edit in desktop Office apps.
Workflows & data templates
Review and approval flows, now including external approvers; up to 1,000 custom fields on data templates for contracts, projects and clients.
Zoho One & Zoho Workplace
Zoho CRM & Bigin
Zoho Cliq
Zoho Flow
Microsoft Office add-on
Gmail
Zapier
MCP for AI agents
REST API, webhooks, Deluge functions
Zoho cites more than 1,000 integrations across its marketplace and connectors. We confirm the specific connector you need during scoping.
Plan picker
Which WorkDrive edition fits? Answer a few questions.
The picker uses the feature split on Zoho's pricing page, checked 10 Nov 2026. It suggests the lowest edition that covers what you ticked.
Suggested edition
Starter
Covers Team Folders, sharing with passwords and expiry, retention policies and Zia.
Team storage5.0 TB
Per-file upload10 GB
PriceFrom ₹140*
Starter from ₹140 a month as listed on our CA Cloud page; Workplace prices from the same page. Team, Business and Enterprise priced on quote. * Basis and billing term to be confirmed.
Editions & XcellHost plans · checked 10 Nov 2026
Zoho's editions, our services. One INR invoice.
Storage and limits are from Zoho's WorkDrive pricing page. Zoho's page did not display INR amounts when we checked, so only the starting price we already list is shown; other editions are quoted.
Starter
₹140*/ month, starting at
From XcellHost's CA Cloud listing · excl. 18% GST
- 1 TB for 3–10 users, +100 GB per extra user, up to 20 TB
- 10 GB per file
- External sharing with password and expiry
- Zia AI and transcription
Team
On quote
INR quote from XcellHost
- 3 TB for 3–10 users, +300 GB per extra user, up to 60 TB
- 50 GB per file
- Data recovery up to 120 days
- Manage shared items, access stats
Enterprise controls
Business
On quote
INR quote from XcellHost
- 5 TB for 3–10 users, +500 GB per extra user, up to 100 TB
- 250 GB per file
- DLP, classification labels, device management
- Exportable admin audit trail, custom domain
Enterprise
On quote
For more than 200 users
- Negotiated seats and storage
- Priority support and SLAs from Zoho
- Onboarding help and account manager
- Enterprise SSO roll-out
All paid editions need at least 3 users (1–2 users through Zoho support). Storage add-ons come in 10 GB, 100 GB and 1 TB blocks; client users are an add-on. WorkDrive is also included in Zoho Workplace Standard (₹99) and Professional (₹399) per user a month billed annually, as listed on our CA Cloud page, and in Zoho One.
XcellHost service plans
Launch
₹24,999*one-time
Indicative — confirm with XcellHost · excl. 18% GST
- Team Folder model and roles
- Sharing, link and allowlist policy
- Retention and Trash periods
- MFA and IP restrictions
Most asked
Move
₹49,999*one-time base
+ ₹99* per user + ₹2,999* per TB · Indicative
- Inventory and permission mapping
- Pilot with one department
- Waves from Google, Dropbox, OneDrive or NAS
- Validation report and cut-over
Run
₹4,999*/ month per 100 users
Indicative — confirm with XcellHost · excl. 18% GST
- User and admin help desk, 24×7
- Joiners, movers, leavers
- Monthly audit and sharing review
- DLP alert triage
| Add-on service | Price | Basis |
|---|---|---|
| SSO with Microsoft Entra ID (SAML) | ₹19,999* | one-time, incl. group mapping and test users |
| DLP & classification policy pack | ₹14,999* | one-time, India identifiers and labels (Business edition) |
| Training session | ₹9,999* | per session, admins or end users, online |
| Independent backup of WorkDrive | On quote* | scope and tooling confirmed during design |
* Indicative — confirm with XcellHost. Placeholder service prices, excl. 18% GST.
Storage calculator
Will the pooled storage be enough? Check before you buy.
WorkDrive pools storage for the whole team. Enter your users, data today and growth; we apply Zoho's published allocation for each edition.
Pooled storage · Team
0 TB
included with your users
Allocation per Zoho's pricing page (3–10 users base, then per extra user, capped per edition). Add-on storage priced on quote. Growth is compounded yearly; illustrative.
Migration to WorkDrive
Move the files, keep the structure. Then switch off the old drive.
Zoho's built-in migration covers Google Workspace, Dropbox and supported OneDrive plans on paid editions; Dropbox and OneDrive are enabled on request. File servers move through TrueSync. Other sources, such as Box, go through a route we agree with Zoho support. Migration is a one-time copy, not ongoing sync.
Inventory
Users, drives, shared drives, sizes, external shares and file types.
Map
Shared drives to Team Folders, users to accounts, roles to WorkDrive roles.
Pilot
One department first. We check permissions, links and versions.
Waves
Remaining teams in waves, out of hours, with the source left intact.
Cut over
Final pass, validation report, old drive set read-only, then retired.
Built-in Google Workspace migration from the WorkDrive admin console.
Estimated duration
0 weeks
from kick-off to cut-over
Illustrative. Throughput assumptions per source are ours, not Zoho's; real speed depends on file counts, API limits and your uplink. Fees marked * are indicative — confirm with XcellHost, excl. 18% GST.
Configure
Build your WorkDrive roll-out. See the bill in rupees.
Pick the licence, the users and the services. Team, Business and Enterprise licences are quoted separately and not added here.
Your estimate · Starter, 40 users
₹0
first month incl. 18% GST
WorkDrive ₹140 and Workplace ₹99 / ₹399 from XcellHost's CA Cloud listing; licence basis and term to be confirmed. Items marked * are indicative — confirm with XcellHost. All prices excl. 18% GST.
XcellHost services
Powered by Zoho. Run by XcellHost.
Pick what you want us to own. Everything is billed in INR on one GST invoice and supported from Mumbai.
Deployment
India-region account, domain verification, Team Folder model, roles and branding.
Migration
Google Drive, Dropbox, OneDrive and file servers, in waves with validation.
Governance setup
Sharing rules, DLP, labels, retention, eDiscovery roles and audit reviews.
SSO with Entra ID
SAML sign-in and MFA through Microsoft Entra ID, with joiner and leaver steps.
Backup options
Zoho backs up the platform. An independent copy of WorkDrive data is scoped on request*.
Training
Admin and end-user sessions, recorded, with short how-to guides.
Support
24×7 help desk for admins and users; we work with Zoho support for platform issues.
The rest of Zoho
Zoho Workplace, CRM and Books, and Zoho Assist for remote support.
Choosing a platform
WorkDrive, OneDrive or Google Drive? We support all three.
The right drive usually follows the rest of your stack. Here is how we advise customers.
Zoho WorkDrive
Best when you already use Zoho apps, want an India data region from the vendor, and want governance features without a separate records product.
Find your edition →Microsoft 365
Best when Outlook, Teams and SharePoint are already central. We run it as a managed service and govern it with Purview.
Managed Microsoft 365 → M365 governance →Google Workspace
Best when Gmail and Docs are the daily tools. We license, migrate and manage Workspace too.
Managed Google Workspace →FAQ
Zoho WorkDrive with XcellHost, answered.
We license WorkDrive in INR with a GST invoice, set up the account on Zoho's India region, design Team Folders and roles, configure sharing, DLP, retention and SSO, migrate your existing files, train your people and support admins and users 24×7.
Zoho lists Starter, Team and Business for teams of three or more, Enterprise for more than 200 users, and a free 5 GB individual plan. Business adds DLP, classification labels, device management, an exportable audit trail and custom domains. WorkDrive is also part of Zoho Workplace Standard and Professional, and Zoho One.
Our CA Cloud page lists WorkDrive from ₹140 a month, and Zoho Workplace Standard and Professional at ₹99 and ₹399 per user a month, billed annually. Team, Business and Enterprise are quoted. All prices exclude 18% GST, and we confirm the exact basis in the quote.
WorkDrive is available on nine Zoho data centre regions, including India (zoho.in). Accounts created on the India region are served from Zoho's Indian data centres. The region is chosen when the account is created, so we set it up correctly from the start.
Zoho cites ISO/IEC 27001, 27017 and 27018, SOC 2 Type II and GDPR on its trust page, and HIPAA and SOC badges on the WorkDrive enterprise page. These belong to Zoho. XcellHost's own ISO and SOC 2 certifications cover our services around the platform.
Yes. Admins create investigations, search files by user, Team Folder, status, name, content and date, and place holds that keep files, including deleted ones, beyond the retention period. Exports are limited to 50 GB or 65,000 files and stay available for seven days.
Yes. Zoho supports SAML single sign-on with Microsoft Entra ID through Zoho Accounts or Zoho Directory. We configure the enterprise app, map users and groups, enforce MFA and test with a pilot group before switching everyone over.
It depends on data volume, file counts, the source and how complex sharing is. Use the estimator above for an illustrative range. We always run a pilot first, move the rest in waves and leave the source intact until you sign off.
Zoho states that Zia processing stays within your data boundary and that customer content is not used for training. Admins switch Zia features on per team, so you can start with a pilot group.
Files in Team Folders stay with the team. Files in the person's own folders can be transferred to a new owner, their devices can be signed out and offline copies wiped. On managed plans we run this as part of the leaver process.