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XcellOffice SM | Project Online

Accomplish More with Project Online

Get Started quickly with flexible rebuilt solutions for Project Management (PPM) & everyday work delivered through Microsoft 365.

7 Days Free Trial Schedule Demo Take Tour Datasheet
Plans Project Online Professional Project Online Premium Project Online Essentials
Fully installed, up-to-date Project application On up to 5 PCs On up to 5 PCs

Update tasks
Team members can update tasks from any device.

Submit timesheets
Capture project and non-project time spent for payroll, invoicing, and other business purposes.

Team members can share documents and use Skype for Business to communicate on a project.

SharePoint task sync
Synchronize your projects with SharePoint task lists.

Project planning and scheduling
Includes familiar scheduling tools like Gantt charts and built-in customizable templates to get you started.

Reporting and business intelligence
Track and monitor project health including everything from burndown charts to financials.

Publish projects to the cloud
Save your projects to the cloud for ease of access across devices and seamless collaboration with your team.

Manage project resources
Assign resources to project tasks and use resource engagements to request and lock in resources

Portfolio selection and optimization
Model different portfolio scenarios to determine the best strategic path by weighing project proposals against strategic business drivers.

Demand management
Capture and evaluate project ideas from anywhere in the organization through a standardized process.

Plan and manage enterprise resources
View and compare how resources are used across projects to optimize assignments.

Out-of-the-box portfolio reports
Aggregate project data to gain insights across portfolios.

What are the benefits of Project Online?

Project Management

Microsoft Project & Portfolio Management (PPM) helps you get started quickly and execute projects with ease. Built-in templates, familiar scheduling tools, and access across devices increase productivity for project managers and teams.

Built-in templates
Built-in, customizable templates use industry best practices to help you get started on the right path—so there’s no need to create project plans from scratch.

Project planning
Familiar scheduling features like Gantt charts and prepopulated pulldown menus help reduce training time and simplify the project planning process.

Out-of-the-box reports
Share reports across your organization to keep everyone on the same page. Reports include everything from burndown charts to financials; and are available across devices.

Multiple timelines
Quickly view all project activities, from tasks to upcoming milestones. Customize timelines to represent specific data and easily share them with project stakeholders.

Access across devices
Microsoft PPM is available on Windows, iOS®, and Android™ devices, so team members can update tasks on their device of choice and view timelines and reports on the go.

Portfolio Management

Optimize your project portfolio and achieve your goals with Microsoft Project & Portfolio Management (PPM). Seamless integration with Power BI gives you advanced portfolio analytics, and built-in reports keep everyone on the same page.

Portfolio optimization
Microsoft PPM helps decision makers easily model different portfolio scenarios to determine the best strategic path by weighing project proposals against strategic business drivers and considering the cost and resource constraints within an organization.

Seamless BI integration
Use tools like Power BI Pro and Excel to gain insights across portfolios. Native OData lets you quickly aggregate portfolio data with other LOB systems for further reporting.

Systematically evaluate project proposals
Microsoft PPM helps your organization capture and evaluate project ideas from anywhere within the organization, through a standardized process that feeds detailed business cases and project charters to management for review.

Resource Management

Microsoft Project & Portfolio Management (PPM) enables organizations to proactively manage resource utilization, identify bottlenecks early, accurately forecast resource needs, and improve project selection and timely delivery.

Systematic resource requests
Use Resource Engagements to request and lock in resources, so your projects are always properly staffed.

Visualized heat maps
View how resources are used with Capacity heat maps. Quickly identify overused and underused resources to optimize assignments.

Robust resource analytics
Compare resources across standard data and forecast projected usage. Built-in reports let you monitor progress and address concerns.

Integrated collaboration solution
Encourage collaboration with tools like Skype for Business. Teams can access Skype in project plans, so there’s no need to switch between apps.

Intuitive, mobile task and time management
Enable bring-your-own-device strategies with mobile time and task management apps. Post updates from any device and oversee progress on the go.

Featured Project Online Solutions

Strategy Execution Management

Strategy Execution Management is focused on supporting the dynamic portfolio management needs of business strategists, steering committees, strategy realization offices (SROs) and enterprise portfolio management offices (EPMOs).

Agile Project Portfolio Management

Obtain global visibility across both Agile and Traditional projects from your Project Online environment by connecting your agile tools for better decision making, cost tracking, strategic alignment and resource planning.

New Product Development

Product teams must be innovative, agile and effective at deploying the right resources to the right work at the right time. Knowing when to bring a product to market can mean the difference between a leader and 2nd place. Give NPD the tools they need for competitive advantage.

Project Online Features

Forecast, Plan, and Manage Demand

Demand can come from anywhere. Strategic projects, operational activities and IT initiatives

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Align and Strengthen Your Portfolio

Due to the ongoing shifts in the economy, discretionary spending has been reduced and

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Gain Control of Your Critical Resources

Managing your resources effectively is the number one way to reduce costs across

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Schedule on Your Terms

Not everyone is a seasoned project manager but most everyone has projects to manage.

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Stay On Top of All Work

Being able to predict and prevent potential project issues will help you

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Gain Valuable Insights

Without key insights into projects, work, and resources, the ability to make the right

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Project Online Services

Your dedicated partner in maximizing work productivity and creating the shortest path to value.

Deployment Services
One deployment approach does not fit all.

Strategy Workshop

Basic Package

KickStart Package

Select Package

Education and Training
Hone your project management skills.

Project Online Academy

Role-based Learning Paths

On-demand Webinars

Instructor Led Courses

Customer Success and Support
Peace of mind with 24/7 customer support.

Access to Experts

Self Service Portal


Knowledge Library

Business Optimization
Drive and support continuous improvement.

PMO as a Service

Business Process Improvement

Staff Services

Remote Administration


Project for the web is the most recent offering for cloud-based project management. It enables you to work in a grid (list), board, or timeline (Gantt) view. Designed to be easy to start and simple to use, you and your team can manage and collaborate on the same project at the same time.



Project for the web is built on the Microsoft Power Platform while Project Online is built on Microsoft SharePoint.

Project for the web and Project Online follows the same browser support as Microsoft 365. Learn more about the Microsoft 365

You can install Project Online desktop client on up to 5 PCs.

Project plans from earlier versions of the Project can be used in Project 2019 by providing users all the benefits of the current product. To avoid compatibility issues when sharing your new Project files with Project 2007 users, save your project as a Project 2007 file format. (Note: Project 2019, 2016, 2013, and 2010 share the same file format.)



The core features of the two products are identical with one exception. Project Online desktop client includes Kanban boards. Project Professional has a perpetual license. Once activated, the software will not expire. Use of the Project Online desktop client requires an active Project Plan 3 or Project Plan 5 subscription.


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